Taking The Bored Out Of Board Meetings
Keeping everyone engaged is a key challenge of chairing a board meeting.
It’s easy to fall into the habit of using the same tired format for your meeting when there are numerous ways you could be making the situation more engaging for your staff, and this is key to boosting morale and inspiring your workforce.
In this post, Trevor McClintock, growth coach and change agent, discusses how to take the ‘bored’ out of your ‘board meeting’.
You want your staff to feel motivated after a meeting – so why aren’t you using your board meetings to the best advantage?
Worthwhile board meetings can improve staff engagement, create a sense of team spirit and ensure that the channels of communication are flowing.
What are the key points you need to remember to prevent your board meeting from turning into a snooze zone?
1) Ensure that everyone understands why you are doing what you are doing
If staff feel you are simply going through the motions, they will lose interest very quickly.
Contextualise everything in order to maximise engagement and make sure that everyone is working towards the same goals.
2) Encourage everyone to actively participate in the meeting
To ensure the optimum level of engagement, it’s good to have other people taking part in the meeting, rather than just letting one person drone on and work their way through a series of slides.
Make sure everyone contributes at least one thing in every meeting.
3) Focus the agenda on results to provide a collective sense of purpose
The worst meetings are those where people feel disengaged and do not see the point in being there.
Have a set of clear aims in mind so everyone knows and understands fully why you are doing what you are doing.
Use the time constructively to map out how you will achieve your targets.
4) Change the format of the meeting agenda each time
An element of surprise can mix things up a bit for your attendees and keep them on their toes.
If they come to expect the same format week after week then it is highly likely they will get bored and dread attending the meetings.
5) Don’t be afraid to give praise publicly
Is there a member of your team that has been over-achieving this month? Why not praise them in front of the team?
This will both encourage the team member to continue their good work but also motivate other staff members to achieve the same level of results.
6) Eliminate pointless items from the agenda
Make sure everything in your agenda is necessary and is relevant to everyone attending the meeting.
Get rid of anything which will be time consuming or waste time unnecessarily.
Streamline the meeting to achieve the most within the allocated time frame.
7) Make sure everything is fully prepared for the meeting before you begin
There is nothing worse than someone floundering around at the start of a meeting because they are not fully prepared.
This can really get the meeting off to a weak beginning and may set the tone for the meeting as other people lose confidence in the leader.
Begin the meeting with an energetic tone to inspire others and carry forward a positive feeling for the duration of the meeting.
Use these tips wisely to ensure maximum engagement and excitement for each board meeting.
Use the time well and as an opportunity to get everyone together celebrating the work you are doing and forging plans collectively for the upcoming month.
This is an opportunity for everyone’s voice to be heard; an inspiring meeting can lift the morale of staff and ensure everyone is on the same page.